Too many approvals and automation stops saving time. Too few and people stop trusting it. The right balance depends on the action, not the agent.

Approve actions that leave your workspace

Sending an email to a customer, posting in a shared channel, or updating a CRM record affects people outside the workflow. These are natural review points.

Let preparation run freely

Gathering information, drafting text, and organizing tasks can happen automatically. Nothing is final until someone acts on it.

Revisit approvals as trust grows

Once a workflow has run reliably for a few weeks, review where approvals still add value. Remove the ones that have become a formality and keep the ones that protect important decisions.